What is an eSignature?

An electronic signature (or eSignature) refers to any electronic sound, symbol, or process that indicates a person’s intent to sign or approve a document.
Defined by the U.S. ESIGN Act, it is “an electronic sound, symbol, or process, attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record.”Legally recognized in most countries, eSignatures provide the same legal validity as handwritten signatures when compliant with local laws. They are widely used to sign offer letters, sales contracts, NDAs, rental agreements, and financial documents—helping businesses streamline workflows, cut costs, and strengthen compliance worldwide.

How Are eSignatures Better Than Handwritten Signatures?

Electronic signatures eliminate the manual printing, mailing, and filing required by paper processes. With Nota Sign, you can automate document workflows from creation to completion—reducing turnaround time from days to minutes. Each signed document is sealed and encrypted, providing verifiable proof of identity and preventing tampering. Unlike handwritten signatures, which can be lost or altered, digital signatures ensure authenticity and traceability at every stage.

Why Should I Use Electronic Signatures?

Electronic signatures empower organizations to work faster, safer, and smarter.

  • Secure and compliant: Backed by strong encryption, hardware-based key management, and verified signer identities.
  • Legally binding: Fully aligned with eIDAS, ESIGN, and GDPR frameworks.
  • Efficient: No printing, scanning, or mailing—agreements can be completed in minutes.
  • Eco-friendly and cost-effective: Reduce paper waste and administrative expenses while supporting ESG goals.
  • Versatile: Suitable for HR, sales, legal, and financial use cases across industries.

What Types of Documents Can Be Signed Electronically?

Electronic signatures are accepted for most business and personal documents worldwide. Common use cases include:

  • Employment and HR documents, such as offer letters and onboarding forms
  • Sales contracts, service agreements, and NDAs
  • Purchase orders, supplier and partner agreements
  • Real estate and leasing transactions
  • Account opening, banking, and insurance forms
  • Healthcare and education consent documents

Regulations may vary by jurisdiction. For critical or high-risk agreements, consult legal counsel to confirm local requirements.

How do you send a document using Nota Sign?

  1. Create your Nota Sign account — New users can start instantly with a free trial.
  2. Upload your document — Supports PDFs, Word files, and templates for recurring use.
  3. Add recipients — Assign signing roles and order for better control.
  4. Insert signature fields — Use drag-and-drop tools to place signature or date fields. For higher assurance, enable identity verification via access codes, SMS, or eKYC.
  5. Review and send — Nota Sign delivers the signing link securely to each recipient.
  6. Track progress in real time — Monitor signing status on your dashboard.

Each completed document includes a detailed signature report with signer identities, timestamps, IP addresses, and verification data proving integrity.

About Nota Sign

Nota Sign is a global eSignature and contract management platform that helps organizations securely sign and manage documents across HR, sales, legal, and financial scenarios.
Built on advanced encryption and global compliance standards like eIDAS, ESIGN, and GDPR, it ensures every online signature is legally valid and trusted. With cloud infrastructure and smart automation, Nota Sign simplifies workflows—making agreement management faster, safer, and completely paperless.