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eSignature for HR teams

eSignature for HR teams that keeps work moving

Move HR paperwork from offer to offboarding with secure eSignatures, automated routing, and simple signing experiences for candidates, employees, managers, and HR.

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HR document workflow for offer and onboarding signatures

Give HR paperwork a better way to move

HR teams should not have to chase signatures, rebuild the same forms, or guess which employee document is still outstanding. From offer letters and onboarding packets to policy acknowledgements and exit paperwork, each request should be simple for the recipient and easy for HR to manage. Nota Sign brings document preparation, routing, reminders, signing, and recordkeeping into one HR-ready workflow. Send a single document to one person, coordinate approvals across several stakeholders, or distribute a repeatable request across the workforce.

Faster HR paperwork. Better employee experiences.

Give people a clear signing path while HR keeps every request organized and on track.

Candidate reviewing an offer letter for electronic signature

Move every HR document forward faster

Reduce turnaround across offers, onboarding, employee changes, policy acknowledgements, and offboarding with digital workflows that keep every participant moving.
New employee completing onboarding documents online

Give every signer a simpler experience

Let candidates, employees, and managers review and sign from virtually any device without creating an account, logging in, or downloading software.
HR team tracking employee document actions

Know what needs attention at a glance

Track opens, signatures, approvals, reminders, and completion in one place so HR can act quickly and keep ownership clear.
Candidate reviewing an offer letter for electronic signature

Move every HR document forward faster

Reduce turnaround across offers, onboarding, employee changes, policy acknowledgements, and offboarding with digital workflows that keep every participant moving.
New employee completing onboarding documents online

Give every signer a simpler experience

Let candidates, employees, and managers review and sign from virtually any device without creating an account, logging in, or downloading software.
HR team tracking employee document actions

Know what needs attention at a glance

Track opens, signatures, approvals, reminders, and completion in one place so HR can act quickly and keep ownership clear.

One HR signing solution across the employee lifecycle

Use the right workflow for the document, the audience, and the level of control the process requires.

HR offer letter workflow with recipient roles

Hire and onboard without the paperwork bottleneck

Prepare offer letters, employment agreements, onboarding forms, and handbooks with clear roles, fields, and signing steps. Candidates and new hires get a straightforward digital experience, while HR can see what has been opened, completed, or still needs attention.
Employee change document routed for approval and signature

Keep employee changes moving through approval

Route performance reviews, compensation acknowledgements, leave requests, expenses, and manager approvals in the right sequence. Automated workflows keep each stakeholder moving and give HR a clear view of the document without relying on manual handoffs.
HR policy acknowledgement workflow for the workforce

Distribute policy updates at workforce scale

Use Bulk Send or a reusable link when a policy, training acknowledgement, notice, or compliance form must reach many employees. Create recipient-specific requests from one document or template, manage reminders, and monitor completion from one task.
HR offboarding documents with completion history

Close out employee paperwork with confidence

Send exit documents, final acknowledgements, and other offboarding paperwork through one secure, trackable process. Retain the completed document and its audit history so HR has a clear record for reliable administration and future questions.
HR template library for recurring employee documents

Standardize the HR forms your team sends every day

Build reusable templates for the HR documents your team sends again and again. Save the document, recipient roles, signing order, fields, reminders, and sending settings so HR teams start from an approved workflow rather than rebuilding offer letters, acknowledgements, or forms from scratch.
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Bulk HR policy acknowledgement task with recipient progress

Send companywide HR documents at scale

When the same policy, notice, training acknowledgement, or compliance form must reach many employees, use Bulk Send to create separate recipient-specific envelopes from one document or template. Import recipient data, review the batch, monitor progress, and follow up without creating each request by hand.
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Built for the HR details that keep work moving

Reach employees quickly, protect sensitive paperwork, keep every interaction recognizable, and retain the full signing record.

Multichannel employee signature request icon

Reach employees on the right channel

Send signature requests by email, SMS, or WhatsApp, then use reminders to keep time-sensitive paperwork moving.
Sensitive HR document protection icon

Protect sensitive HR documents

Choose the right signer authentication, from email and access codes to SMS verification and stronger identity checks.
Branded employee signing experience icon

Keep employee communications on brand

Apply your logo and visual identity to signing emails and recipient pages for a consistent candidate and employee experience.
Audit record icon for signed HR documents

Keep a complete signing record

Keep completed documents organized with detailed, tamper-evident audit trails that capture key document and signing events.

Electronic signature FAQs for HR teams

Answers on HR documents, signing access, approvals, bulk sends, security, and audit history.

Move HR paperwork faster from hire to retire

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HR team completing employee document workflows with Nota Sign