About Nota Sign

Nota Sign is an intelligent eSignature and digital agreement platform designed to help individuals and businesses of all sizes manage documents more securely and efficiently. Built with global compliance standards in mind including eIDAS, CFR Part 11, and GDPR, Nota Sign enables you to create, send, sign, and store agreements anytime, anywhere.

With a user-friendly interface, detailed audit trails, and seamless API and SSO integrations, Nota Sign makes the entire signing workflow fast, transparent, and paper-free. Whether you’re an individual professional, a growing startup, or an enterprise team, Nota Sign empowers you to accelerate approvals, strengthen legal compliance, and transform how you manage digital agreements.

How Do I Set Up Nota Sign?

Getting started is easy. You can be up and running in just three steps.

  1. Activate your account. Enter your name and email address on the sign-up page. Check your email inbox for the Nota Sign verification code, then follow the on-screen prompts to set your login password and complete the activation.
  2. Sign your first document. Once logged in, it only takes a few seconds to sign a document. Nota Sign supports a wide range of file types, you can sign instantly using your stored digital certificate or draw a new one.
  3. Send an envelope. On the Agreement page, click Send an Envelope to upload one or multiple documents. Add recipient names and email addresses, define their identity verification methods, and set signing notes and an expiration date. Use the advanced settings to drag your signature fields to the desired locations. Finally, click Send. Nota Sign will deliver it securely to all recipients.

How Do I Choose My Signature?

You can easily create your signature by following the steps below：

  1. Click on the signature field within the document.
  2. Choose your preferred signature style: select a pre-designed digital signature, draw your own, or use a valid digital certificate.
  3. Click Confirm to add your signature to the document. You can change your adopted signature anytime under Profile > Signatures.

How Do I Manage My Nota Sign Account?

Nota Sign makes it easy to monitor every step of your signing process and save time by creating new documents from reusable templates. Here’s how it works:

  1. Track envelopes. Go to the Agreement page to see the real-time status of your envelopes — whether they are waiting for signature, completed, or expired. You can search by recipient, subjects or date.
  2. Create reusable templates. Access the Templates page to create templates for frequently used documents, such as contracts, NDAs, or onboarding forms. You can also import shared templates from your organization.

What Are Nota Sign Roles and Permissions?

Nota Sign provides two main permission profiles to streamline your workflow:

  • Sender : Send, view, and sign documents.
  • Admin: Manage users, permissions, templates, and account settings.

You can also customize different roles to your team members and group them according to department or function for efficient collaboration.

How Do I Create Signature Workflows?

With Nota Sign, you can create clear and efficient signing workflows that simplify how agreements are prepared, routed, and completed. Instead of sending documents manually each time, you can automate key steps to ensure every signer receives the right document in the right order. In Nota Sign, you can easily set up a streamlined process that fits your team’s needs while maintaining full control and compliance.

To make your workflow even more efficient, try these features:

  • Define signing order: Add multiple recipients and set sequential or parallel signing to control the signing flow.
  • Select signature type: Choose whether to use an Advanced Electronic Signature (AES) or a Simple Electronic Signature (SES) based on your document’s legal and compliance requirements.
  • Tag signature fields: Drag and drop signature, date, or text fields to make sure signers know exactly where to act.
  • Use templates: Automate recurring workflows by reusing pre-defined document templates for common agreement types.

How Do I Track Usage and Billing?

Admins can monitor your envelope usage and subscription details at any time. Navigate to Admin > Billing, view how many envelopes have been sent and completed within a given period. If you’re on a trial or subscription plan, review your remaining document quota.